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5 Best AI Note-Taking Apps
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Thanks to modern AI tools, you can be productive in ways that were previously impossible. You can automate and streamline all aspects of your workflow to the point where you’re only spending your energy on things that actually matter.
For example, AFFiNE helps you write, draw, and plan everything on a single platform, together with your team. You don’t have to switch between Notion, Airtable, Sheets, and three other apps as you scramble to actually get something done.
But while AFFiNE helps you extract more value from the data you have, you can use other tools to get more valuable data every day. For instance, AI note-taking apps can automatically transcribe your meetings and turn them into structured, useful notes — without manual write-ups that take hours.
You can plug these notes and transcripts directly into AFFiNE and automatically share them with your team, auto-generate task lists based on the meetings, and build a personal knowledge base — especially useful for sales teams running tons of calls each day.
Which AI note taker should you choose, though? Dozens of them are available right now, and most of them offer a similar set of features.
To help you make the right decision quicker, here are our top 5 AI note-taking apps.
What are the Best AI Note-Taking Apps?
According to our testing and research, the best AI note-taking apps are:
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Bluedot
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Fireflies
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Claap
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tl;dv
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Gong
Let’s take a closer look at each one.
#1. Bluedot — Best AI Note-Taking App Overall
Bluedot AI Notetaker stands out in the AI note-taking market through two core strengths: bot-free recording and privacy-first design.
Competitors like Fireflies, Otter, and Read AI use meeting bots that visibly join calls and often send unwanted emails to attendees. But, Bluedot works differently — through a Chrome extension or a dedicated app, capturing audio and video without disrupting your calls. This makes it especially useful for sales and client-facing roles.
Discretion aside, Bluedot ultimately wins by making things as simple as possible for each user — without annoying limits or misleading pricing. Tools like MeetGeek and tl;dv delete video recordings after a few months. Bluedot's paid plans offer unlimited video retention and no meeting duration caps. Additionally, it supports accurate transcriptions and summaries in over 100 languages — far more than the 30 to 60 offered by competitors like tl;dv.
As we mentioned, Bluedot keeps pricing simple. There are no credit-based fees or surprise charges, and it includes native, automated CRM integrations with Salesforce and HubSpot out of the box.
Bluedot Pros and Cons
| ✅ Pros | ❌ Cons |
|---|---|
| Bot-free recording: Captures video and audio without a visible bot joining the call.100+ languages: Accurate transcription and summarization for global teams.Unlimited storage: Permanent video retention on all paid plans. Privacy & sharing: Transcripts are private by default, and viewers don't need to create an account to view shared links.No credit system: Transparent pricing without hidden "AI credits".Automated CRM Sync: Deep integrations with Salesforce, HubSpot, Slack, and Notion.Video editing: Allows users to easily trim and edit video clips just by editing the transcript text. | Strict free plan: The free tier is limited to only 5 meetings per lifetime (max 1 hour each). No offline mode: The platform requires an internet connection to function. |
How Much Does Bluedot Cost?
| Plan | Monthly Price | Annual Price (Per Month) | Key Features |
|---|---|---|---|
| Free | $0 | $0 | 5 meetings per lifetimeMax 1 hour per recordingChrome screen recorderSlack integration |
| Basic | $18 / user | $14 / user | Unlimited audio-only meetingsMax 1 hour per recordingUnlimited storageNo file imports or custom templates |
| Pro | $25 / user | $20 / user | Unlimited video & audio meetings• Unlimited meeting durationCustom AI meeting templatesZoom & Google Drive imports |
| Business | $39 / user | $32 / user | Everything in ProUnlimited file importsAutomated HubSpot & Salesforce integrationUnlimited free members |
| Unlimited | Custom | Custom | Unlimited paid seatsSSO & SCIM provisioningCustom data retention policiesAdvanced admin controls |
#2. Fireflies — Great for Call Analysis
Fireflies’ main draws are its conversation intelligence and customization options.
The platform’s sentiment analysis labels keywords and phrases from your conversations as positive, negative, or neutral — giving you a quick read on how a call went.
It also includes AskFred, an AI assistant that lets you interact with transcripts directly — though this is something you get with pretty much any AI note-taking app. However, its customizable summary templates work great and are built around specific sales frameworks like MEDDIC and BANT. These provide actionable insights you can use to quickly populate your knowledge base.
That said, Fireflies comes with real drawbacks. Its credit-based pricing is the biggest frustration — running custom summary templates or extracting soundbites burns through credits fast, making advanced features more expensive in practice.
Beyond cost, Fireflies has a reputation for intrusive behavior. By default, it auto-joins calls, sends meeting summaries to all participants without prompting (including external clients), and everyone must create an account just to view a shared meeting link. For client-facing teams, this can create awkward situations.
On top of that, Fireflies only supports one language per session and caps audio storage on lower-tier plans—limits that competitors don't always have.
Fireflies AI Pros and Cons
| ✅ Pros | ❌ Cons |
|---|---|
| Advanced Analytics: Offers sentiment analysis and talk-time tracking for deep meeting insights.AskFred Assistant: A built-in AI chatbot to quickly search and pull information from past transcripts. Multilingual: Supports transcription in over 100 languages. | Credit System: Advanced AI tools run on an expensive credit-based system that forces users to buy more credits once limits are hit.Intrusive Marketing: Automatically emails meeting summaries to all attendees and forces external viewers to create accounts.Single Language Sessions: Only supports one language per meeting session.Storage Limits: Strict storage caps on Free (800 mins) and Pro (8,000 mins) plans.Unresponsive Support: Customer service is frequently cited as slow or unhelpful. |
How Much Does Fireflies AI Cost?
| Plan | Monthly Price (per seat) | Annual Price (per seat/month) | Key Features & Limits |
|---|---|---|---|
| Free | $0 | $0 | 800 mins of storage per seatLimited transcription creditsManual uploads only0 AI credits |
| Pro | $18 | $10 | 8,000 mins of storage per seatUnlimited transcription creditsAI summaries & core integrations20 AI credits |
| Business | $29 | $19 | Unlimited storageVideo recordingConversation intelligence & CRM integrations30 AI credits |
| Enterprise | N/A | $39 | Unlimited storageAdvanced admin control & SSO/HIPAA complianceCustom data retention50 AI credits |
#3. Claap — Good Choice for Sales Training
Claap’s main advantage is its ability to combine async video collaboration with revenue intelligence.
Where other tools focus solely on transcribing live calls, Claap also lets users record video walkthroughs, screen shares, and updates that teammates can watch and comment on asynchronously with timestamped feedback. This helps teams cut down on unnecessary meetings, while still getting valuable context or specific information.
Recently acquired by lemlist, Claap is built with sales calls and customer success teams in mind. It records discreetly without a meeting bot and transcribes calls in over 99 languages. Beyond basic summaries, it delivers Deal Insights, AI sales coaching, and custom templates for sales frameworks.
However, unlike competitors that offer unlimited storage on mid-tier plans, Claap limits monthly uploads and deletes video recordings after 2 to 3 years unless you purchase the custom Enterprise plan.
Users also report a frustrating 10-minute recording limit on certain configurations, slow video processing times for longer meetings, and a slow mobile app.
Claap Pros and Cons
| ✅ Pros | ❌ Cons |
|---|---|
| Deep Sales Focus: Features CRM auto-completion, AI email follow-ups, and AI sales coaching.Bot-Free Recording: Captures calls discreetly without an intrusive bot joining the meeting.lemlist Integration: Native integration helps personalize cold outreach based on meeting insights. | Expensive for Non-Sales Teams: The high cost is largely justified by sales features, making it pricey for general use.Storage Limits: Deletes recordings after 2 years (Pro) or 3 years (Business) unless you upgrade to Enterprise.Free Tier Limits: The Basic plan caps users at 10 videos, 300 total recording minutes, and a 10-minute maximum per recording.Learning Curve: The wide array of features can require time to learn and fully integrate. |
How Much Does Claap Cost?
| Plan | Monthly Price | Annual Price (Per Month) | Key Features & Limits |
|---|---|---|---|
| Basic | €0 | €0 | 10 videos per user300 minutes of recording total3 months of recording storageBasic AI summary and 99-language transcript |
| Pro | €30 / license | €24 / license | Unlimited recordings (up to 1,000 mins/month)2 years of recording storageAdvanced AI summaries & Meeting InsightsAI-powered video editing and private channels |
| Business | €60 / license | €48 / license | Unlimited recording minutes & time3 years of recording storageCRM Auto-Complete & Deal InsightsAI Coaching & AI-generated emailsSmart tables and admin controls |
| Enterprise | Custom | Custom | Unlimited recordings and permanent storage• SSO & User Provisioning (SCIM)Unlimited Basic licensesClaap API & White Glove Onboarding |
#4. tl;dv — Great for Free Users
tl;dv makes a strong case for teams that live and die by quick, visual communication.
Its core strength is speed-to-insight. Users can timestamp calls on the fly and clip short video highlights in seconds — without manually going through long AI transcripts. Arguably, its most distinctive feature is Recurring AI Reports: scheduled summaries that automatically scan multiple meetings and surface key takeaways across them.
And for teams on a tight budget, tl;dv offers one of the market's most generous free tiers — unlimited video and audio recordings with no credit system eating into usage.
The weaknesses, though, are hard to ignore. On Google Meet, tl;dv uses a visible bot to record, which can feel intrusive during client calls. It also supports only around 30 languages, well behind tools like Bluedot that cover 100 or more.
User experience is another sore spot. Reviews frequently complain about a cluttered interface, buggy transcript navigation, and customer support that can take days to respond.
Also, free recordings disappear after three months, and sessions are capped at three hours. Revenue intelligence features that make tl;dv genuinely useful for sales teams are locked behind the Business tier — its most expensive plan.
tl;dv Pros and Cons
| ✅ Pros | ❌ Cons |
|---|---|
| Generous Free Tier: Unlimited meetings and transcripts with no confusing credit-based pricing system.Video Highlight Clips: Extremely easy to select transcript text and instantly generate and share short video snippets of key moments.Clean Timestamping: Instant timestamping during live meetings helps teams quickly find important segments. | Intrusive Bot: Cannot record meetings without a visible bot joining the call (especially on Google Meet).Storage & Time Limits: The Free plan deletes recordings after 3 months, and individual sessions are capped at 3 hours.Limited Language Support: Only supports ~30 languages, leading to inaccuracies in non-English meetings.Poor Customer Support: Users consistently report slow (48+ hours), unhelpful, and generic customer service. |
How Much Does tl;dv Cost?
| Plan | Monthly Price (per seat) | Annual Price (per seat/mo) | Key Features & Limits |
|---|---|---|---|
| Free Forever | $0 | $0 | Unlimited meetings and viewers5 uploads10x AI meeting notes10x Ask tl;dv AI queries10x AI multi-meeting reportsRecordings are deleted after 3 months. |
| Pro | $29 | $18 | Unlimited AI moment summaries, meeting notes, uploads, and Ask tl;dv AI. Custom bot appearance, automated follow-ups, and AI speaker insights (single meeting). |
| Business | $65 | $35 | Sales playbook monitoring, AI coaching, AI speaker insights (multi-meeting), Custom transcript glossary, CRM field mapping, and AI objection handling. |
| Enterprise | Custom | Custom | Advanced team & data management, privately hosted AI, and dedicated customer success manager.Custom invoicing and SCIM provisioning. Allows for more than 3 simultaneous calls. |
#5. Gong — Great for Revenue Intelligence
According to its ads, Gong operates less like a note-taker and more like an AI operating system for sales teams.
That’s true, up to a point. Rather than just transcribing calls, Gong connects conversation data to revenue outcomes. It captures calls and emails, then correlates rep behaviors with closed-won deals — giving sales leaders a factual basis for coaching.
Its specialized AI agents sharpen this further: AI Deal Predictor flags pipeline risks, AI Call Reviewer scores rep performance, and AI Ask Anything lets managers query deal data on demand.
The price tag, however, is a serious barrier. Gong doesn't publish its pricing, and users report a platform fee of around $5,000 before per-seat costs are even added. For smaller teams, that's a non-starter.
Cost aside, Gong causes other frustrations. The interface is dense, and new users face a steep learning curve before getting meaningful value out of it. Recording notifications are loud and mandatory, which some prospects find off-putting. And when something goes wrong, support can be slow to respond.
There are data limitations worth noting too. Bulk exporting is restricted, and add-on modules like Gong Engage have a reputation for being buggy. Plus, the sheer volume of information the platform provides can become overwhelming.
Gong Pros and Cons
| ✅ Pros | ❌ Cons |
|---|---|
| Revenue & Deal Intelligence: Provides deep pipeline forecasting and deal risk monitoring.Omnichannel Tracking: Captures and analyzes not just video calls, but also email interactions with customers.Sales Coaching: AI Call Reviewer automatically scores calls and highlights coaching moments, talk-to-listen ratios, and messaging misses for managers. | Prohibitively Expensive: Very high costs with required base platform fees and annual commitments, making it inaccessible for smaller teams.Intrusive Call Recording: Automatically announces "Gong is in the room," which can make prospects uncomfortable and disrupt natural rapport.Steep Learning Curve: The interface can be cluttered and unintuitive, causing information overload for daily users.Poor Support & Data Lock-in: Support is often slow or outsourced, and bulk-exporting call data is notoriously difficult without additional developer costs. |
How Much Does Gong Cost?
Unfortunately, Gong doesn’t publish its pricing tiers publicly. But some user reports claim there’s at least a $5,000 installation cost, plus a base fee and a per-seat monthly price.
Which is the Best AI Note-Taking App?
Overall, Bluedot is the best AI note-taking app.
Unlike most competitors, Bluedot records calls through a Chrome extension or dedicated app — no visible bot joining your meetings, and no unwanted emails sent to attendees. For client-facing or sales teams, that's a significant advantage.
Also, there are no credit systems, no surprise charges, and paid plans include unlimited video retention with no meeting duration caps. Tools like tl;dv and Gong delete recordings after a few months, making Bluedot a better long-term option.
Plus, native connections to Salesforce, HubSpot, and Slack come with a Business subscription, without extra fees.
All in all, Bluedot wins on simplicity, value, and privacy — things that matter most to everyday users and teams.